Applicants

Applicants eligible to receive grants from the FMM West Africa Fund must be Non-State Actors legally registered and operating in one of the 15 ECOWAS member states or Mauritania.

Eligible Non-State Actors include:

• Non-governmental organizations (NGOs);
• Economic and Social partners ( such as Trade unions and Employer’s associations);
• Private sector ( such as Business organisations and other private sector associations);
• Traders and Transporters Associations or Syndicates;
• Media organizations;
• Migrants associations.

Eligibility criteria:

• The organisation is legally registered;
• The organisation has a management structure with clearly defined and divided roles and responsibilities;
• The organisation has sufficient technical and institutional capacity necessary for the efficient and effective implementation of the proposed project;
• The organisation documented a sufficient administrative and accountability capacity;
• The organisation has an annual statement of accounts and an internal control system with adequate internal manuals and financial guidelines;
• The organisation has a bank account operated by more than one signatory, and opened minimum two years ago.

Partners:

In order to enhance local ownership, applicants are encouraged to submit proposals in partnership with public local authorities.

Eligible public local authorities include:

• Municipalities;
• Associations of municipalities;
• Local councils;
• Local administrative bodies of decentralized government institutions from cross-border areas.

Applicants whose Concept Notes have been successful were invited to submit a Full Proposal.

Applicants submitted their Full Proposal in the template provided and in the same language used when submitting the Concept Note. The elements outlined in the Concept note cannot be modified by the applicant in the full application form.
Full Proposals covered the following annexes:

• Budget;
• Logical framework;
• Work plan;
• Monitoring and Evaluation Plan;
• Curriculum Vitae of the project team;
• Copy of VAT exemption certificate (if applicable);
• Check-List for Full Proposal;

Kindly note that application for the grant has closed.

The total budget of the proposed project must fall between the following minimum and maximum amounts:

• Minimum amount: 50 000 EUR
• Maximum amount: 100 000 EUR

Not more than 30% of the project budget may be allocated to staff and office costs.
Not more than 10% of the grant funds may be spent on equipment provided a clear justification is offered as to its need to achieve project goals.
The grant is available for up to 100% of the total eligible costs of the project. Applicants are encouraged to illustrate funding opportunities and availability to sustain the funded project initiatives beyond this funding support.

Only eligible costs can be covered by a grant. To be eligible under this Call for Proposals, costs must be specific to the project activities stipulated in the proposal and be verifiable.

• Have actually been incurred by the applicant during the implementation period;
• Comply with the principles of sound financial management, in particular value for money and cost-effectiveness;
• Be properly recorded, identifiable and verifiable, and be backed up by originals of supporting documents.

• Salaries of staff assigned to the project;
• Office costs (such as office rent, utilities, supplies);
• Goods and services necessary for project activities;
• Consultative services, provided that these are essential to project goals and objectives;
• Communication and visibility costs;
• Travel and per diem costs (provided that travel complies with IOM travel regulations).

All costs must be reasonable, allocable, and allowable in accordance with the terms of the Grant Agreement and the applicable cost principles.

• Costs incurred prior to the start date of the project;
• Costs of items already financed in another framework;
• Costs of project proposal preparation;
• Purchases of motor vehicles, land and buildings;
• Major infrastructural schemes;
• Salaries of staff not assigned to the project;
• International travel.